Migrate Outlook 2010 onwards to another PC

Outlook migration steps

  • Source PC
    • Note account settings
      • Email addresses
      • Corresponding IMAP/POP3 and SMTP servers
      • Data folder locations
      • Default delivery pst file
    • Note data file locations, e.g.:
      • c:\users\[user]\Documents\Outlook Files\
      • c:\users\[user]\AppData\Local\Microsoft\Outlook
      • c:\users\[user]\AppData\Roaming\Microsoft\Outlook
    • Close Outlook
    • Copy all above data folders to a portable drive
  • New PC
    • Copy data from portable drive to same locations
    • Install Outlook 2010 but don’t start it
    • Run Control Panel
    • Change from Category view to  Medium Icons
    • Double-click Mail icon
    • Create new profile called Outlook
    • Set settings the same as the Source PC and save profile
    • Change Control Panel back to Category view
    • Disable Wireless/LAN connection
    • Start Outlook
    • Go to Account setting and enter email passwords
    • Re-enable Wireless/LAN connection
    • Click Send/Receive to update/synchronise data files

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